SAVE AND RECORD MEDICAL NOTES
All information is automatically stored in the Patient Sessions and Timeline, creating a secure and comprehensive digital record of their progress over time.
Therapists can capture and save detailed session or assessment notes directly in SpecialT. Features include:
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Writing Session Notes
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Rating Therapy Areas
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Uploading Photos and Videos (optional and shareable with clients)
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Safe and Secure
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SHARE NOTES, IMAGES AND VIDEOS
SpecialT also includes secure two-way messaging, making it easy to stay connected with clients when needed.
Therapists can share session notes, images, videos and documents straight from each session - but only when they choose to.
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Upload or take images within your session
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Share as much or as little as you like
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Keep some information private for your own view
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EXERCISE AND TRAINING VIDEOS
No more emails, PDFs, or YouTube links or checklists.
Everything is in one place and recorded.
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Access over 4,000 therapist-approved exercise and training videos
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Exercises specific to each profession
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Exercises specific to each therapy area
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Select exercises done in your session
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Share exercises for homework
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We track shared and completed exercises for you
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AI DICTAPHONE:
SPEECH-TO-TEXT
Just speak, save, and move on.
Save time by speaking your notes into SOAP, BIRP or DAP note format instead of typing them.
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Simply talk into the built-in AI Dictaphone
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Your voice is instantly converted into clean, professional medical notes
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Notes are saved directly to the Patient’s profile
No more late nights catching up on paperwork
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PATIENT TIMELINE
Empower your practice with organized, accessible, and collaborative client records.
A complete digital record of each client's therapy journey.
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All session notes, messages, images, videos, and ratings are automatically timestamped and securely stored
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Creates a detailed electronic history of each session and therapy area
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Allows therapists to track progress over time and make informed decisions
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Patient Timelines can be shared (optional) with other therapists involved in the client’s care
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No more searching for session notes or Patient info for hours
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RATE THERAPY AREAS
Support meaningful, measurable outcomes with data-driven progress tracking.
A simple, powerful way to measure growth and stay focused on each patient’s needs.
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Choose your therapy profession (e.g. OT, ST, etc.)
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Access preloaded therapy categories and areas relevant to your field
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Rate each patient’s performance based on observed outcomes
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Update and adjust ratings anytime as the patient progresses
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Monitor development over time to refine therapy goals
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UPLOAD ASSESSMENTS
Everything you need to track patient progress - all in one place.
Easily upload and store patient assessments in one secure place.
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Upload findings from both Initial Assessment
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Enter Re-Assessments
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Upload background info from Interviews
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Attach supporting documents, including PDFs
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Take photos, videos and notes in the Assessment
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Keep all assessment data organized and accessible within the patient’s profile
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NOTE TABLES AND TEMPLATES
Enable better teamwork and holistic care with shared patient access.
Ensure seamless collaboration between multiple therapists.
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Share a patient’s profile with Clients and Therapists
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Keep all team members aligned for consistent therapy and support
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Maintain continuity in both treatment and administration
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Control what information is shared for privacy and accuracy
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SHARE PATIENT PROFILES
Enable better teamwork and holistic care with shared patient access.
Ensure seamless collaboration between multiple Patient Stakeholders
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Share a patient’s profile with Clients and Therapists
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POPIA compliant platform
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Keep all team members aligned for consistent therapy and support
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Maintain continuity in both treatment and administration
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Control what information is shared for privacy and accuracy
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MEDICAL AID CODES
All the codes and tools you need - already built in.
Easily bill clients using built-in Medical Aid codes and pricing.
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Pre-loaded Medical Aid Procedure Codes with industry-standard pricing
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Customizable pricing per Practice, Patient, and sessions
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Reduce admin time and simplify claim submissions for both therapists and clients
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VIEW ALL SESSIONS
Stay informed and track your client’s journey every step of the way.
Easily access a complete history of every patient interaction.
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View all session notes, messages, images, videos, and documents
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Access timestamped records stored in the Patient Timeline
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Monitor progress over time using previous session data
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Keep everything organized and available in one secure place
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NEXT SESSION NOTES & REMINDERS
SpecialT helps you stay organized and deliver consistent, goal-driven therapy every time.
Stay prepared and focused for every client session.
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Set reminders and notes for upcoming sessions
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Define specific focus areas for each patient
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Quickly capture ideas and plans right after a session
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Eliminate the stress of remembering what’s next
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TRACK COMPLETED EXERCISES
Stay on top of patient progress both in and out of sessions.
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Easily track which exercises have been completed
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Record how many times each exercise has been done
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Monitor in-session activities and at-home (homework) exercises
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Therapists and clients can both view progress in real time
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Keep therapy consistent and goal-focused with accurate records
TWO-WAY COMMUNICATION
Just save, simple and compliant messaging in one place.
Stay connected with your clients all within the SpecialT app.
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Outbound Communication
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Therapists can send quick updates, feedback, or recommendations after a session
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Inbound Communication
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Clients can reply directly, ask questions, or share their own updates
No need for Whatsapp, emails or extra apps
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INVOICING SYSTEM
No spreadsheets, no stress.
Therapists can easily create and send professional invoices directly from the SpecialT App
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Fully automated monthly invoiced
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Customized to your practice, giving you full control over how and what you charge.
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Set your own billing settings, such as rates per Medical Aid Procedure Code, Custom billing dates timelines
Our invoicing system is fully integrated with your payment system, so you can manage your entire billing process from one place
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PAYMENT GATEWAY SOLUTIONS
Make it easy for clients to pay and get paid faster.
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Invoices include a built-in secure payment link
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Clients can pay instantly via Credit Card, Instant EFT, Apple Pay, or SnapScan
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All payments are tracked and recorded within the SpecialT App
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Fast payouts: Funds are settled to Therapists within 24–48 hours, helping ensure steady cash flow
ACCOUNTING SOFTWARE INTEGRATION
SpecialT does the heavy lifting, so you can focus on your clients, not your books
Streamline your accounting with automatic data export.
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Export all invoice and payment data directly into leading accounting platforms: Xero, Sage, Zoho, QuickBooks
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Share clean, ready-to-use data with your accountant no more manual spreadsheets
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Save time, reduce admin, and cut down on errors
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Simplify your year-end processes with accurate, up-to-date financial records
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ANNOTATE PICTURES & IMAGES
Easily add notes, drawings and comments to visual content from your sessions.
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Add observations directly to photos or videos taken during a session
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Draw on images to highlight important details
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Create a detailed, visual record that can be referred to later
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Decide what to keep private and what to share with clients
Optional Sharing: Therapists can choose to share specific images, videos, and annotations with clients through the SpecialT App.